Automating Recurring Searches
Automating Recurring Searches
Set up a great search once and let it run in the background — that's the fastest way to build a steady stream of fresh leads without clicking "Start Search" yourself every day. With Leadscraper's scheduling, you set when and how often a search repeats automatically. The system then researches at the chosen time on its own, evaluates each result individually, and drops only the matching leads into your inbox.
This article explains what scheduling actually does, why it's worth it, and how to set it up step by step.
What Scheduling Does
A scheduled search is nothing more than one of your normal searches — just automatically restarted at a set time. Every scheduled run is a genuine live research: the system plans a search strategy, searches the open web, German industry directories, and association registers, loads the found companies, and evaluates every candidate individually against your target audience and your previous feedback.
That means: a scheduled run delivers freshly researched leads at the time of the run — not old database entries. Per run you get up to 10 evaluated leads, as always.
It's also important to note what doesn't happen: Leadscraper won't deliver the same company twice. Every company already delivered is permanently remembered per profile (by domain) and skipped in subsequent runs. A scheduled run always digs up new companies, not the same ones as last week.
Why It's Worth It
- You stay consistent without having to stay on top of it. Instead of searching once and then forgetting, you build a continuous pipeline. Fresh leads land with you automatically.
- Leadscraper gets better with every run. Every scheduled run delivers new leads for you to rate. That feedback flows directly into the next round — accuracy improves over time (more on this below under "Scheduling and Learning Go Together").
- You waste nothing. If a scheduled run finds nothing new in an already well-searched target audience, that run costs you no credits. You only pay for actually delivered leads.
- You stay in control. Every schedule can be paused, changed, or removed at any time.
The Frequencies at a Glance
When setting up, you choose how often the search should run — from frequent to one-time:
Frequency | What happens | Typical use |
|---|---|---|
Daily | Runs once per day at the chosen time | The standard for an ongoing pipeline |
Weekly | Runs once per week on a fixed day | Niche target audiences that fill more slowly |
Monthly | Runs once per month on a fixed day | Very narrow or small target audiences |
Manual | Only runs when you click "Start Search" yourself | Full manual control |
For daily, weekly, and monthly frequency, you can additionally choose a preferred time for the run to start. For weekly, you set the day of the week; for monthly, the day of the month.
Tip: When you set up a schedule, the system doesn't wait until the next day. The first scheduled run starts just a few minutes after setup, so you can immediately see that it's working. After that, the schedule follows your chosen rhythm.
Step by Step: Setting Up a Schedule
- Open the search profile or search. Go to the search you want to automate. Within a profile you can also set up multiple individual searches (e.g., "small businesses Cologne", "mid-market NRW", "large accounts Düsseldorf") and schedule each one separately.
- Choose frequency. Select the desired frequency — from daily to one-time.
- Set the details. Depending on the frequency, choose a time, day of the week, or day of the month.
- Save. The system calculates the next start time from this and saves the schedule. The first run starts shortly after automatically.
From then on, the search runs on its own. After each completed run, the system sets the next appointment according to your frequency and continues until you change or pause the schedule.
Managing Schedules
- Pause: Stops the automatic runs without deleting the schedule. You can resume at any time.
- Change: Choose a different frequency or time. The next start time is recalculated immediately.
- Remove / Manual: Setting a search to "Manual" means it only runs when you click.
When a Scheduled Run Finds Nothing New
It's completely normal for a target audience to eventually be well-searched — Leadscraper has already delivered the matching companies and remembers them. So you don't burn budget in the background in that case, there are two built-in safeguards:
- Empty runs cost nothing. If a scheduled run delivers 0 leads, no credits are deducted. Credits only apply when a lead is actually delivered — one credit per lead.
- Automatic pause after several empty runs. If a scheduled plan delivers multiple empty runs in a row (0 new leads), the system pauses it automatically. This prevents an exhausted or too-narrowly-framed search from running on forever. Once a run delivers something again, this counter resets. (Note: only scheduled runs count here — your own manual test runs don't.)
If a schedule is automatically paused, that's a good signal to broaden the search or create a new variant. More on that in the next section.
When Credits Are Used Up
If your account has no credits left, the system automatically pauses scheduled runs rather than letting them run into nothing. Once credits are available again, you can resume the schedule and the automation picks up where it left off.
Scheduling and Learning Go Together
The full potential of recurring searches only unfolds in combination with Leadscraper's feedback learning. Every scheduled run delivers fresh leads — and every rating (rejecting non-fits with "Not a fit" + a reason, or moving good leads forward through the pipeline) makes the next round more accurate.
Here's how quality typically develops:
- Start (under 10 ratings): The system works from your search request alone. Accuracy at the beginning is often around 60–70%.
- From 10 ratings: The system recognizes your acceptance and rejection patterns and uses them actively in evaluation. Personalization kicks in.
- From 25 ratings: Patterns gain more weight — accuracy is often at 85–90%.
- From 50 ratings: Learned patterns act almost like fixed rules; accuracy rises above 90%.
From this comes the best strategy for automated searches: start broad, run on schedule, rate diligently. The more feedback you give the first scheduled runs, the more sharply Leadscraper hits the mark for all subsequent ones — entirely on its own.
How feedback works in detail is covered in "Rating Leads and Training Leadscraper". How to formulate a search optimally is in "Formulating a Good Search Query".
Frequently Asked Questions
How many leads do I get per scheduled run?
Up to 10 evaluated leads per run — as with every search. You control how many runs (and therefore leads) you get per period through the frequency.
Do I get the same companies again?
No. Leadscraper remembers all previously delivered companies per profile and skips them in subsequent runs. Every scheduled run searches for new companies.
What does a scheduled run cost?
One credit per actually delivered lead. A run that finds 0 new leads costs nothing.
Can I schedule multiple searches at the same time?
Yes. Within a profile you can set up multiple individual searches and give each one its own schedule.
Why was my schedule paused?
There are two possible reasons: either the schedule ran several times in a row without finding new leads (then it's worth broadening the search), or your account ran out of credits. In both cases you can resume after resolving the issue.
What happens if I pause the search?
The automatic runs stop, but the schedule stays saved. You can resume at any time without setting it up again.
Does my computer need to be on for the search to start?
No. Scheduled runs happen on Leadscraper's servers, completely independently of whether you're logged in or online.
Updated on: 23/06/2026
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